Open Access News

News from the open access movement

Saturday, March 07, 2009

At Harvard, waivers apply to OA, not to deposits

The Harvard Office for Scholarly Communication has updated two of the FAQs on the university's OA mandates.  I'm not posting all the new language, just the new answers to two existing questions:

From the Policy FAQ:

What do I have to do to comply with this policy? 

Here is the one-line answer: ADDENDUM or WAIVER but in any case DEPOSIT....

Whether or not you included the addendum or the publisher accepted it, you should always deposit the author's final version of your article in the DASH repository....

From the Procedural FAQ:

Should I include my article in the Harvard repository even if I have gotten a waiver for it?  [PS:  Formerly:  May I be able to include...?]

Yes. The repository accepts not only articles covered by the license granted to Harvard under the FAS policy, but also articles not covered by the license but for which the publisher grants, or the author has otherwise secured, sufficient rights. Even if you take a waiver, the publisher's agreement may provide, or you may be able to negotiate, sufficient rights to allow copies of your article to be made publicly available in the Harvard repository. The publisher may ask that certain conditions be met, some of which the repository can accommodate (for example, an embargo period during which the article will not be made publicly available)....

Comment.  The new language makes clear that the Harvard policies expect deposit even when faculty members obtain waivers and do not or cannot authorize OA.  This is an excellent policy and welcome clarification.