Open Access News

News from the open access movement

Saturday, June 09, 2007

What to deposit where

Stevan Harnad, The University of Leicester Archive -- and What to Deposit Where, Open Access Archivangelism, June 8, 2007. 

Summary:  Prof. Andrew Colman of the University of Leicester inquires about (1) whether to deposit the publisher's PDF or the author's final refereed draft, and (2) whether a central archive would be more visible and accessible than an Institutional Repository (IR) like the Leicester Research Archive. The reply is quite straightforward: 

The default version to deposit is the author's final refereed draft, as it is the one with the fewest publisher restrictions and it fulfills all the usage needs of all (otherwise access-denied) users; the publisher's PDF should only be deposited if the publisher agrees. 

The locus of the deposit should definitely be the author's own IR. In the OAI-interoperable era, the distributed IR metadata are harvested by central harvesters. Creating and depositing in separate central archives for each discipline and combination of disciplines is not the coherent and systematic way to ensure that all institutional research output is made OA. 

The Leicester Research Archive's policy -- deposit the author's postprint, except if the publisher explicitly allows the proprietary PDF to be deposited, and deposit in the author's own IR, rather than central repositories -- is hence correct, but if the IR does not wish to remain near-empty, as now (only 320 deposits in its first year), deposit needs to be mandated, not just invited. I strongly recommend adopting the Immediate-Deposit/Optional-Access (ID/OA) Mandate....