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Staff
Handbook:
Employment Policies and Procedures:
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Part I — Earlham Benefits
Section 1
Payroll and Compensation
Teaching and Administrative Faculty are paid on the last business
day of each month. Staff employees are paid every other week on
Friday. In the event that the normal payday is a holiday, then
an alternative payday will be announced in advance.
No contract or offer of employment is valid until approved
in advance in writing by the Provost, the Vice President
for Financial
Affairs, the Dean of ESR or the Assistant Vice President for
Business Operations.
By federal law, no employee may begin work or be paid
until his/her employment status and employment eligibility
has been
certified by the Business Office. In order to receive a paycheck,
the faculty
member must return a signed contract to the President’s
Office. Staff employees must submit a properly filled out timeslip
signed
by their supervisor.
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The College fiscal year begins on July 1 and ends on
June 30. For full-time faculty, salaries are paid in twelve
equal
monthly
installments beginning with the last business day of July. A
teaching faculty member who resigns prior to the start of classes
and who
has been paid for July and August will reimburse the college
for the gross amount paid.
Each faculty member’s contract stipulates title,
gross salary, length of contract and a summary of major benefits
provided.
A staff wage letter notifies staff of their new wage rates for
the next fiscal year. Eligibility for benefits ceases on the
last calendar day of the period covered by the contract or employment
period.
For staff employees, the new wage rate takes effect on
the first payday in the new fiscal year, i.e. the first payday
in
July. For
faculty, the new salary takes effect on the date stated as the
first paydate in the contract.
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Paychecks may be picked up in person in the Accounting Office,
mailed to an on-campus mailbox, mailed to a home address or deposited
electronically in the employee’s bank account. Checks mailed
to home addresses may not arrive by the actual paydate, i.e.
the last business day of the month for faculty and Friday paydays
for staff employees.
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