| Administrative
Policies — Section 2
PROFESSIONAL
DEVELOPMENT AND CONFERENCE FUNDS
1. The Professional
Development Fund
The Professional
Development Fund is used to make grants to teaching and administrative
faculty for projects that will promote the professional growth
of these persons. Grants are available for expenses such as
travel and workshop fees, books and supplies, and requests
for stipends for summer work are also entertained.
The Fund
is administered by the PDF Committee, convened by the Associate
Academic Dean. Information and guidelines are available on
the web and in the President’s Office.
Proposals
from faculty are solicited in the fall or early winter, for
submission no later than February 1, for projects starting
in March or later. Most but not all proposals are for projects
to be accomplished during the summer.
It is
expected that for workshops and other professional growth opportunities
needed by administrative faculty to keep current in
their jobs, provision should be made in departmental budgets.
PDF cannot serve this purpose.
A small
percentage of the yearly PDF fund appropriation is reserved
in order to respond to requests that could not be anticipated
early enough to fit in to the PDF Committee’s funding
cycle. This “emergency” fund is administered by the
Academic Dean and Associate Academic Dean.
2. The National
Conference Travel Fund
The NCT
Fund provides reimbursement for teaching faculty for
attendance at professional meetings. Up to $900 is available
for each full time and regular part time teaching faculty member,
or up to $1,200 if the faculty member is an organization officer
or conference presenter. This amount may be spread over more
than one conference.
Application
should be made to the Academic Dean. E mail is acceptable.
Receipts must be submitted.
Amounts
over the amount eligible for reimbursement should also be submitted,
so that if any NCT funds are left over late in the fiscal year
(June), the remaining funds can be used to help faculty members
further with previously un-reimbursed expense amounts.
Conference
attendance by administrative faculty should be supported
by the budget of the faculty member’s department.
3. Degree
Completion Subsidies
Sometimes
Earlham is able to help subsidize the tuition and fees and/or
travel expense involved in a faculty member’s course work
toward completion of a degree. The expense involved does not
allow this subsidy to be routinely offered, and the amount
of support depends on the total required, the importance of
the degree to one’s future contributions at Earlham, as
well as the financial situation of the college and/or the budget
center at the time. Requests for help with such expenses should
be discussed with and submitted to the supervisor (for administrative
faculty) or the Academic Dean (for teaching faculty). Requests
may also be submitted to the Professional Development Fund
through their regular process, described above. It is best
for the faculty member to discuss arrangements before or at
the time of appointment. In the case of PDF requests, you will
find it helpful to seek the counsel of the convenor, who is
the Associate Academic Dean.
Those
incurring expense connected with the editing and duplication
of dissertations should discuss their needs with the Academic
Dean. Earlham is often able to provide some support to help
with these expenses.
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