| Administrative
Policies — Section 1
POLICIES
ON EXTRA COMPENSATION,
HONORARIA, AND WORK OUTSIDE
EARLHAM COLLEGE
This is
a suggested set of guidelines on the payments of honoraria by
offices and programs at Earlham.
1. Honoraria
for outsiders:
a. In
class presentations by outside experts (not connected with
any other campus event): $100.
b. Endowed
lectures: the stipends paid by the Charles, Emerson, Staley,
Telfair, and Carter, as well as other endowed or specially
funded lecture committees may be in proportion to the resources
of the fund. They range from a usual honorarium of $1000 plus
expenses to $3000-5000 plus expenses for Charles Lecturers.
The latter normally give multiple lectures and make more than
one trip to Earlham to discharge their lectureship responsibilities.
Committees may decide to vary the honorarium according to the
national visibility of the lecturer but each committee should
make its own policies.
c. Public
lectures, not endowed: $250-1000 plus expenses. This may be
increased when a wider audience is being addressed, and may
be increased incrementally if the person does other things
while here.
2. Internal
Speakers:
a.
Earlham faculty who guest lecture in one another’s classes
should ordinarily not be paid to do so. These are gifts we
give one another, and people should not feel obligated to guest
lecture.
b.
When Earlham faculty are asked to give presentations during
times when they are not ordinarily under obligation at Earlham
(for example teaching faculty during the summer), stipends
can be provided. These vary widely, depending on the source
and amount of available funding. If a stipend is provided,
$100 for a presentation, comparable to that for an outside
speaker invited to present a class, is suggested.
3.
Teaching Faculty – Stipends for Extra Service
Teaching
faculty are sometimes asked to attend committee meetings or
working sessions between one academic year’s Commencement
and a new year’s Faculty Retreat. Where possible, the
College will attempt to compensate them for this extra service.
The usual internal rate is $150/day.
Teaching
faculty are ordinarily not compensated during the school year
for meetings and other responsibilities, even if these occur
during breaks or on weekends. We try to be respectful of the
need for times for class preparation, professional travel,
and research and do not routinely schedule meetings during
these breaks when they could as well be held at other times.
When
funds outside the operating budget are available, stipends
may be paid for work during breaks and on weekends. While the
default stipend rate is $150/day, outside sources sometimes
make it possible to be more generous in such stipends and this
will be done where possible.
Since
IRS regulations require that even small “bookstore credits” and
other financial recognition be recorded and be taxed, the normal
pattern will be for financial recognition to be in the form
of extra payment, added to one’s regular check in the
appropriate month.
4.
Administrative Faculty- Stipends for Extra Service
Administrative
faculty are usually on 12 month contracts, with vacation days
allowed as specified in Benefits
Section 13. If they participate in workshops, meetings,
etc., during the summer, it is presumed that this is a part
of their responsibilities and therefore is not eligible for
additional compensation. In some cases, however, it is possible
for the faculty member to specify that a vacation day is being
used, and to receive extra compensation. Similarly, those on
11 month contracts (one month unpaid leave + appropriate vacation)
may qualify for extra compensation by specifying in these cases
that either a vacation or an unpaid leave day is being used.
The organizer/administrator of the workshop or meeting should
make clear whether this extra pay is possible, and should be
responsible for notifying the payroll department about who
should and who should not receive the additional amount.
When
funds outside the operating budget are available, stipends
may be paid for work after normal working hours and on weekends.
While the default stipend rate is $150/day, outside sources
sometimes make it possible to be more generous in such stipends
and this will be done where possible.
5.
Work outside Earlham (“Moonlighting”)
Earlham
has traditionally expected faculty members to exercise their
own good judgment about accepting outside consulting assignments,
lecturing elsewhere, and teaching elsewhere, without detailed
guidelines. It is expected that the faculty member will fulfill
obligations to the college and not allow such outside work
to interfere with the discharge of those obligations.
Our
practice has been not to expect faculty members who teach a
single course at another college in the community to inform
the Academic Dean, or administrative supervisor. However it
is advisable that for more time consuming outside assignments
than this, the Academic Dean or supervisor be consulted, so
that potential misunderstandings or differing expectations
can be avoided.
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