Earlham College Computing Services Policies
Earlham College

Software Piracy Policy


1. Earlham College licenses the use of computer software from a variety of outside companies. Earlham College does not own this software or its related documentation and unless authorized by the software developer, does not usually have the right to reproduce it except for backup purposes, and fair use.

2. With regard to Client/Server and network applications, Earlham College employees shall use the software only in accordance with the license agreements.

3. Earlham College employees shall not download or upload illegal software over the Internet.

4. Earlham College employees learning of any misuse of software or related documentation within the College shall notify the Coordinator of Information Services or the Director of Computing Services.

5. According to applicable copyright law, persons involved in the illegal reproduction of software can be subject to civil damages and criminal penalties including fines and imprisonment. Earlham College does not condone the illegal duplication of software. Earlham College employees who make, acquire, or use illegal copies of computer software shall be disciplined as appropriate following the guidelines set forth in the Community Principles and Practices and / or the appropriate employee Handbook.

6. Any doubts concerning whether any employee may copy or use a given software program should be raised with the Coordinator of Information Services or the Director of Computing Services before proceeding.


Any user requesting the right to install software (Power User Rights) on college owned computers must sign a printed copy acknowledging their intent to comply with this policy.
Power User rights may require approval of the Department Head and are subject to removal under the following conditions:
  • Violation of this Software Piracy Policy
  • Computer instability due to repeated installation of non-supported software. See related information in the Help Desk Service Level Agreement.
Click Here to download a signature copy of the Software Piracy Policy. Signed copies should be sent to Randy Kouns at Drawer 14.


Revised 5/25/06

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